How to Format a UK Cover Letter in 2024 (+ Example)
Discover how to format a cover letter in the UK. Uncover the essential steps and an expert cover letter format example to tailor yours easily in 2024.
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Writing too little might make it seem like you haven’t much to say—but writing too much is not ideal, either. A recruiter can only read so many pages a day! So, how long should a cover letter be?
In this article, you’ll find out how much to put on the page, how to make it fit and look good, and what to say in each part of the cover letter to use your space wisely. Let’s get started!
Use the LiveCareer cover letter builder and your cover letter will write itself. Choose a professional template, answer a few easy questions and the creator will generate a professional cover letter for you with just one click.
A cover letter should be around 250–300 words. It should fit on one page and, in most cases, feature 3–4 paragraphs. Avoid repeating your resume. When you finish writing your cover letter, save it as a PDF.
Here’s a cover letter that’s 288 words, excluding the header:
Victoria Harris
Recruiter
85 Oak Hill Drive
Brighton, BN1 9DL
0 7123 456 789
victoria.harris@livecareer.uk
5th May 2023
Laura Davies
HR Manager
ADK Recruitment Solutions
58B Main Street
Brighton, BN1 7CK
Dear Laura,
I’m thrilled to submit my application for the recruiter role at your company. ADK Recruitment Solutions has long been the industry leader in providing IT recruitment services across the South East. As a recruitment professional with 8+ years of experience and 400+ successful hires, I’m confident I would make a valuable addition to your team.
You’re looking for proactive recruiters with existing knowledge of the IT industry. In previous employment, I developed a thorough understanding of IT roles, becoming proficient in producing job descriptions for data encryption, systems security, and network administration positions. Thanks to these insights into the structure of a typical IT department, I can quickly and accurately verify the relevance of incoming applications and candidates’ experience. I’m also happy to report that over the years, I’ve become proficient in using online platforms such as Stack Overflow and GitHub to source IT candidates directly, shortening the average time-to-hire by 30%. Quick hiring doesn’t mean it was a temporary success, either—while with Clariti Recruitment, I maintained 93% employee retention rates across 3 years thanks to thorough candidate screening. The agency’s clients reported that they were satisfied with 98% of the candidates I sent their way, and I’m sure I could replicate these results for ADK Recruitment.
Your company’s reputation as a reliable agency with the best IT professionals is second to none. As always, I would be proud to join your team and build a robust database of potential hires for various roles, ensuring full employee and client satisfaction.
I’d love to discuss this role with you in more detail. Would you be available for a chat sometime next week?
Yours sincerely,
Victoria Harris
Now you know how long a cover letter should be, let’s go over the process of writing one that’s the perfect length.
300 words is not much, especially if you have much work experience and achievements that you’d like to share with the recruiter. At the same time, 300 words can seem like a tall order for a recent school leaver with next to no experience.
If you’re struggling to get your cover letter to the right length, use this paragraph-by-paragraph breakdown as a guide:
2 to 3 sentences, so around 40–60 words, will suffice here. Make sure that your cover letter opening conveys the following:
The idea is to catch the reader’s attention with an accomplishment or relevant fact about yourself. Mention you’re ready to use your skills for the employer’s benefit. This strategy shows that you took the time to tailor your application and gets your professional value across in just a few words.
Let’s look at that example again:
Dear Laura,
I’m thrilled to submit my application for the recruiter role at your company. ADK Recruitment Solutions has long been the industry leader in providing IT recruitment services across the South East. As a recruitment professional with 8+ years of experience and 400+ successful hires, I’m confident I would make a valuable addition to your team.
You can adjust every cover letter created in the builder to meet the job requirements. Choose the name of your profession and the company to which you’re applying, and the LiveCareer cover letter builder will automatically adapt the content for you. Create a cover letter faster than you ever thought possible and apply for the job in record time.
It should be the longest—between 120–170 words, depending on your experience and how long you want to make the other paragraphs.
Try to achieve the following here:
Here’s a second-paragraph example that’s on the longer side due to the candidate’s extensive experience:
You’re looking for proactive recruiters with existing knowledge of the IT industry. In previous employment, I developed a thorough understanding of IT roles, becoming proficient in producing job descriptions for data encryption, systems security, and network administration positions. Thanks to these insights into the structure of a typical IT department, I can quickly and accurately verify the relevance of incoming applications and candidates’ experience. I’m also happy to report that over the years, I’ve become proficient in using online platforms such as Stack Overflow and GitHub to source IT candidates directly, shortening the average time-to-hire by 30%. Quick hiring doesn’t mean it was a temporary success, either—while with Clariti Recruitment, I maintained 93% employee retention rates across 3 years thanks to thorough candidate screening. The agency’s clients reported that they were satisfied with 98% of the candidates I sent their way, and I’m sure I could replicate these results for ADK Recruitment.
In standard cover letter structure, the third paragraph is where you mention your motivation, i.e., why you want to work for this particular employer. 2–3 sentences (around 50 words) will usually suffice. If you're going to write a short cover letter, you can combine paragraphs 2 and 3 into one more extended unit, mentioning your motivation as you describe your achievements.
As you write this part, it can be helpful to call on things you admire, enjoy, or appreciate about the company—such as its values, areas of activity, projects, plans, goals, etc. You can drop a compliment or two and suggest how you’ll contribute to the employer’s continued success.
Your company’s reputation as a reliable agency with the best IT professionals is second to none. As always, I would be proud to join your team and build a robust database of potential hires for various roles, ensuring full employee and client satisfaction.
For your final paragraph, a sentence or two should be enough (20–30 words). All you need to do in your cover letter closing is to ask for an interview or suggest you’d like to discuss some aspect of your application and sign off with a complimentary close. Like so:
I’d love to discuss this role with you in more detail. Would you be available for a chat sometime next week?
Yours sincerely,
Victoria Harris
How many words are there in your cover letter? There are a few ways to check your word count, depending on what software or app you’re using. These solutions should cover all bases:
Still too long or too short? Don’t worry. We have more tips for you below.
You don’t have to create any content yourself. The LiveCareer cover letter generator will automatically suggest the best content for your cover letter with ready-made examples and expert tips.
Getting carried away with your cover letter is easy, especially if you’re excited about the job opportunity. But recruiters won’t appreciate a 600-word essay—truth be told, they probably won’t read it. So, either way, you’re much better off with a shorter cover letter that recruiters can review.
To reduce your cover letter's word count, start by cutting out unnecessary information. Re-read your cover letter after a day or two, if you can afford the delay, with a fresh mindset, and be honest about things that aren’t urgent for the reader. If you can, get someone else to read it and ask them to highlight parts they find confusing, too long, or unnecessary.
Be selective about the accomplishments you mention—around 3 examples of your performance will suffice. Remember that a cover letter is just a brief introduction to your experience, so it needs to highlight only the most impressive, relevant information. Your CV will handle the rest, and you’ll go into more detail during your interview.
If you find paragraph #2 is to blame for the excessive word count, consider reorganising it into a format incorporating bullet points. This strategy cuts out a fair amount of content as it removes the need to maintain a cohesive flow from one sentence to another. By doing that with the example from above, we can take the word count down from 162 to 125:
You’re looking for proactive recruiters with existing knowledge of the IT industry. In previous employment, I developed a thorough understanding of IT roles, becoming proficient in producing job descriptions for data encryption, systems security, and network administration positions. Thanks to these insights into the structure of a typical IT department, I can quickly and accurately verify the relevance of incoming applications and candidates’ experience. My recent accomplishments speak for themselves:
Writing a substantial cover letter can be difficult if you recently finished studying or you’re changing careers. If you’re short on relevant work experience, your cover letter can include experience from school, volunteering, internships, projects, competitions, and so on—anything to show your relevant skills.
Another strategy is to write more in paragraph #3—go into more detail about why you want to embark on this career in this company. Show you’re enthusiastic about your prospective job and passionate about your profession or industry. Research the company thoroughly and focus on specific ways in which you can help them achieve their goals.
Remember that you can submit a shorter cover letter if need be—it’s better than filling it with unnecessary information just to hit a specific word count. A low word count won’t be an issue if you're emailing your cover letter. If you print it to submit in hard copy, the page might look empty. In such a case, increase line spacing to 1.50 and use a broader font—Verdana will take up a lot more space on the page than Arial despite using the same size setting.
Here are some additional cover letter tips to keep in mind when preparing your job application:
And that’s all there is to know about cover letter length!
A cover letter alone simply won’t be enough—you need an impactful CV, too. Create your CV in minutes. Just follow our wizard and fill in every CV section with ready-made content. Get started by choosing a professional CV template.
Thanks for reading. If you’re having trouble with the length of your cover letter you’d like more advice on how much to write, let me know in the comments below—I’ll be happy to help!
Our editorial team has reviewed this article to ensure compliance with Livecareer’s editorial guidelines. It’s to ensure that our expert advice and recommendations are consistent across all our career guides and align with current CV and cover letter writing standards and trends. We’re trusted by over 10 million job seekers, supporting them in finding their dream jobs. Each article is preceded by research and scrutiny to ensure our content responds to current market trends and demand.
About the author
Since 2013, the LiveCareer UK team has shared the best advice to help you advance your career. Experts from our UK editorial team have written more than one hundred guides on how to write the perfect CV or cover letter.
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