Administrator/Admin CV Examples, Template & Tips

Without the employees, no projects or work would be completed. Without the executives and directors, no deals would be signed. Without a good administrator, the director won’t even have a pen to sign a deal with.

Administrators have to harness the back-stage chaos of missed invoices, payroll errors, double bookings, and the printer running out of ink—so that everyone else can look good doing whatever it is they do. 

To make sure you are getting the more interesting jobs in your desired industry, your administrator CV needs to be as meticulous and well-organized as your daily routine. This guilde will show you, among other things, how to write a CV for an administrator that highlights your strengths, and an expert administrator CV example that you can copy, adjust and use.

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Looking for a different CV? See:

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Your job is not on the list? See our full list of CV examples. 

Administrator/Admin CV Example

Here's how to write a CV for an administrator that is up to the task: 

1. Craft a perfect personal statement for your admin CV

Every administrator CV should be adorned with a great CV introduction. The CV personal statement (also called a CV profile) is about as much information as you could give during an elevator ride. You probably won’t get hired just for the 15-second pitch. But they may want to keep talking outside the lift.

That’s the objective—to keep them reading. List your years of experience and the most unique achievement you hold claim to. Something that not a lot of people can say for themselves. Acquaint yourself with the job posting and make sure that the achievements you list are relevant.

Writing a CV for the first time? The CV summary will be easiest to compose at the end, once you have listed all your experience and skills.

Administrator CV: personal statement example

A strong CV summary will convince the recruiter you’re the perfect candidate. Save time and choose a ready-made personal statement written by career experts and adjust it to your needs in the LiveCareer CV builder.

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2. Write your administrator CV job description

The CV work experience section is the place where the majority will stop reading. Once you start listing a laundry list of boring responsibilities like booking appointments and managing supplies, recruiting managers stop reading. Instead, quantify the scale and impact of your work.

Mention the size of budgets you managed, how many staff diaries you booked, the percentage improvements you made in anything. More than anything, they show your attention to performance, and that is a desired trait in any employee.

Record your positions like this:

[Job Title]

[Employer Name, Location]

[Dates of Employment]

List 5 to 7 bullet points for your most recent position, and 3 for the older ones. A good rule is for 75% of your bullet points to have numbers to back you up, and so that the employer can imagine how you will perform with your new responsibilities.

And what if you don't have extensive experience as an administrator? Highlight your transferable skills and emphasize your willingness to learn and any relevant training or certifications.

Administrator CV: job description example

3. Add an education section to your administrator CV

The education section is a must on any CV, but many candidates will waste space and the recruiter’s attention with needless details, or going too far back. Only list your most recent qualification level on your CV for administrator.

For degrees, list the classification, title, graduation date and on the second line—the university and location. For secondary qualifications, you can sum up your grades as “5 A*-C grades” for example. Single out only the ones relevant to the position or with especially high grades.

Administrator CV example: education section

4. List relevant administrator skills in your admin CV

Every administrator has many hats—the payroll hat, the invoicing hat, the scheduling hat. Most CVs now will contain a skills section where you can reiterate your strongest points, or make a shortlist of miscellaneous skills that didn’t warrant a deeper discussion.

If you are low on experience, you can add a sentence or two to each skill and explain how you acquired said skill and what you achieved with it. Doing so could make the hybrid CV format the right one for you.

“Microsoft Office” was an impressive addition to your CV in 1996. Think about what sets you apart from other candidates.

Administrator CV example: skills

5. Add additional sections to your administrator CV

If many candidates all have similar experience, additional CV sections can make all the difference. List your awards, certifications, languages, or volunteering experience under appropriate headings, and order them descending in relevance. You can also add hobbies and interests but only if they're relevant.

The pay in this position can range from £15,000 to over £25,000—so almost double. Make sure you don’t leave off anything that’s relevant to get those top jobs. Do however, leave off what is not relevant to the position. 

The administrator CV should not be a complete picture of your life—only that of a perfect candidate for this position.

Administrator CV examples: additional sections

6. Include an administrator cover letter with your admin CV

Your CV for administrator needs a cover letter, they are two parts of the same document. The cover letter allows you space to put your experience in context, and to discuss some finer points. 

The first paragraph should be something akin to your personal statement, by introducing your experience and your one most unique achievement, as well as your motivation to work for the company.

The body of the cover letter should explain how good you perform in 2 or 3 main areas that the employer has specified are important to them in the job ad. The last paragraph of your office administrator cover letter should bring it all together and set out exactly what you’re hoping to do for them.

Use the best format for your administrator (admin) CV

There is no getting an administrator job if your CV is disorganised or riddled with mistakes. Use a consistent CV format:

• Use the same style for your admin CV and a cover letter. View free CV templates for inspiration.
• Apply a sensible CV font like Noto, Calibri or Didot in a 10-12 size. 
• Set 1-inch margins on all sides of your administrator CV.
• Write clear headings for each section, and leave space between them.
• Save your administrator CV as PDF unless asked otherwise, and keep it to one page.

Track all your applications in an Excel file and give the company a call if you don’t hear within a couple of weeks.

Finally, if you struggle to prepare multiple tailored CVs, consider using top AI CV builders to streamline the process.

You don’t have to be a CV writing expert. In the LiveCareer CV builder you’ll find ready-made content for every industry and position, which you can then add with a single click.

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Do you have a question on how to write an administrator CV? Did you find our office administrator CV examples useful? Any suggestions to make our article better? Use the comments section below to let us know.

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Our editorial team has reviewed this article for compliance with Livecareer’s editorial guidelines. It’s to ensure that our expert advice and recommendations are consistent across all our career guides and align with current CV and cover letter writing standards and trends. We’re trusted by over 10 million job seekers, supporting them on their way to finding their dream job. Each article is preceded by research and scrutiny to ensure our content responds to current market trends and demand.